About the Company

CyberVadis is a company in the Information Security industry, and we are hiring Information Security Analysts to help us keep growing.

If you're excited to be part of a winning team, CyberVadis is a perfect place to get ahead.

About the Role

Ready to be the indispensable backbone of our Human Resources team? We’re looking for a highly organized and detail-focused HR Administrative Assistant to keep our daily operations running like clockwork. You'll be a critical support system for the entire HR department, handling everything from data entry to onboarding. If you’re a pro at multitasking, committed to handling confidential info with care, and love helping people, this role is for you!

What You'll Be Doing (Key Responsibilities)

Employee Records & Data Management (We use Bamboohr!)

• Own the data integrity! You'll manage and update all employee files (physical and digital) using our HRIS, Bamboohr, ensuring everything is accurate and strictly confidential.

• Process all employee lifecycle changes—from entering new hires to handling transfers, promotions, and off-boarding paperwork.

• Keep track of important time data like vacation, sick leave, and other absences.

• Help us stay compliant by running regular audits on employee files and HR databases.

• Prepare and organize HR documents, including offer letters, employment contracts, and termination paperwork.

Recruitment & Onboarding Support

• Team up with recruiters by posting job openings on various platforms and keeping our applicant tracking system (Team Tailor) clean and organized.

• Be the scheduling wizard, coordinating interviews between candidates and hiring managers to ensure a smooth, quick process.

• Follow up with new recruits to gather all the necessary paperwork and documentation needed to officially bring them on board.

• Run pre-employment checks, including employee reference checks

• Send out the final Offer Letters and Contract Agreements

• Get new hires ready for their first day by prepping welcome packets.

Payroll & Benefits Assistance

• Support the payroll preparation process by submitting necessary data, such as timesheets, overtime hours, and leave information.

• Work closely with the payroll and benefits specialists to quickly sort out any employee questions or issues.

General HR Support & Administration

• Keep our team organized by scheduling important HR meetings, training sessions, and company events.

• Help craft reports, presentations, and internal updates for the HR department.

• Handle all sensitive information with the utmost discretion—trust and professionalism are key here.

• Jump in and help with other administrative tasks needed to keep the HR function effective.

Qualifications & Skills

Background & Experience

• A high school diploma or equivalent is required. A degree in HR, Business Administration, or a related field is a bonus!

• A minimum of 1 year of proven experience in an administrative or HR support role. More experience in the HR field? That’s fantastic.

Technical Know-How

• You should be comfortable navigating the Google Workspace.

• Familiarity with HRIS and ATS is a HUGE plus.

• Strong, accurate data entry and typing skills are essential.

Personal Strengths

• Top-notch organizational skills and an obsession with detail (the small things matter!).

• You communicate clearly, both in writing and when talking to people.

• A high degree of professionalism and the ability to maintain strict confidentiality with sensitive information.

• Great people skills—you can build strong, positive relationships across the company.

• The ability to juggle multiple tasks, set smart priorities, and thrive in a dynamic, busy environment.

• A proactive mindset—you look for solutions, not just problems.

Additional Information

Location: Mauritius

Start date: ASAP

Full time position: (Permanent after 6 months probation)

Benefits

* Support with all the necessary office and IT equipment Optional (co-financed) health care upon entry

* Optional (co-financed) pension insurance after completion of 12 months with the company Annual performance bonus

* Flexible working hours Hybrid/full remote work

* Internet and Electricity bill allowance

Our hiring team looks forward to reviewing your CV, in English, with a guaranteed response to every application. A new job with purpose awaits you!

Don’t fit all the criteria but still think you’d be a good candidate?

Please apply anyway to give our hiring team the opportunity to assess your skills and to learn more about what you could bring to CyberVadis. We’re interested in hiring capable people, regardless of professional and educational background.

Can the hiring process be adjusted to suit my needs?

Yes. We want everyone going through the hiring process with CyberVadis to feel confident that you are able to demonstrate your full potential. We welcome applications from disabled people, people with long-term health conditions, and neurodiverse candidates. If you need any adjustments, including the provision of interview questions, please let the hiring team know.

Our team’s strength comes from everyone’s uniqueness and is founded upon mutual respect.

CyberVadis commits to equity, inclusion and reducing bias in our hiring processes. CyberVadis does not accept any form of discrimination based on color, national or ethnic origin, ancestry, citizenship, religion, beliefs, age, sex, gender identity, sexual orientation, neurodiversity, disability, parental status, or any other protected characteristic that makes you unique. In your application, we encourage you to remove personal information such as: photographs, marital status, number of children, religion, gender, residential postal code, university graduation date, past medical or parental leave(s) taken, nationality (instead, please state if you are legally eligible to work in the job region/country), university name (instead, please state any degrees obtained and the study major).